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Statutory and other key roles

What is the role of the statutory representative in Fidoo

  • the main role is to place application users in key roles.
  • Its other activity is controlling, it has an overview of all users’ expenses, but it cannot edit them.

Other key roles


  • sets up expenses (pre-costing, VAT breakdown, …) and projects
  • can edit and reject expenses and receipts of all users
  • closes all expenses and personal accounts
  • balances cash
  • sets the integration into the accounting system
  • exports to accounting and payroll systems


  • charges and discharges the cash wallet of each user

AML Commissioner

  • verifies (identifies) cardholders on the basis of authorisation from Fidoo

Finance Administrator

  • recharges and uncharges Fidoo account
  • sets up direct debits and Fidoo account
  • receives information about the drop in the Fidoo account
  • can order travel insurance

Main Administrator

  • adds, edits and deletes users
  • orders, recharges and discharges, locks and blocks cards
  • sets the approval
  • sets restrictions on cards
  • sets teams
  • sets up receipts (meal and pocket money)
  • sets up vehicles
  • sets the integration into the accounting system
  • manages the API key
  • orders travel insurance
  • can change the company’s mailing address
  • can add users to the key roles of Accountant, Cashier and Fleet manager

Fleet manager

  • sets up vehicles
  • sets up notifications to alert you to an unprocessed logbook
  • can process and validate the logbooks of all users

Setting key roles

To add a user to a key role

  1. Section SettingsCompanyKey persons.
  2. Select the role and click Add (right).
  3. Select from the list of users and select Continue and Yes, I confirm.
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To delete a user from a key role

  1. Section SettingsCompanyKey persons.
  2. Select the key role, click Delete button and select Yes, I confirm.